Webster Area Soccer Association

Concession Committee
Equipment Committee
Game Day Committee
Game Scheduler
Net and Field Committee
Referee Committee
Registrar

Concession Committee - Need Key

Concession Binder is in the Soccer Building
Get Team List from Registrar
Get Game Schedule from Scheduler
Set up food and beverage donations
Get worker list from Registrar to set up workers for game day
Clean Concession are prior to start of season and at the end of season
Order any food that is not donated
Return ordered food is applicable at the end of season
Check supplies and replenish as needed - charge accounts are at Mikes, Alco, Hardware Hank
Check paper towels, soap, bathroom tissue - Scott Sjurson will usually order these for Soccer if you give him the list - let board know what is needed
Put schedules on Bulletin Board and also on the website (find out who it taking care of website)
Empty all garbage cans in the building, close u and leave in the building - city will pick it up
Put trash bags in the Green Mesh - white garbage cans outside and empty them at the end of game day put them in building also city will pick up
Take Worker Schedule to Great Western Bank for Marty - also give them a key for the building to leave in the money bag
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Equipment Committee - Need Key

Get a Team List/Coaches from Registrar
Equipment binder is in the Soccer Building - listed is each team tote and bag and its contents
Set the date for Equipment Check out and Equipment Check in for each season
At Check In - Inventory all totes and bags - Coaches need to stay until Inventory has been taken - Coaches need to track down any missing inventory (Jerseys, Balls, Cones, etc...)
Replace Used items - replenish First Aid Kit etc.
Do this at Equipment Check in - then the totes and bags will be ready for the next season check out
Check the Coaches Binders for all Material listed in the Equipment Binder - replenish as needed - if you need more copies go to City Hall and ask them if they can make copies and how many - give them a couple days to get this done - go over the Team Binder with each Coach upon Check Out
When supplies are running short - contact the Board with a list of what is needed work with the Treasurer and President on how to pay for these items.
Catalogs are in the equipment binder or go online and look for equipment (Score, Sater Soccer, Fold N Goal) all examples
After Fall Season - remove team lists, schedules, med release sheet and throw away. If there are individual Med Release Forms do not throw them away - remove them from the binder and place them in the Equipment Binder.
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Game Day Committee - Need Key

Put up and take down Soccer Signs at Casey's and Highway 12
Set up and take down Umbrellas on Tables (if it is very windy do not put out umbrellas)
Put out Spectator/Parent Signs if they haven't been left out - take them in if needed
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Game Scheduler

Binder is in the soccer Building
Get Team lists from Registrar
Determine how many teams for each age group
Work with Registrar and President to set up games for U6 and U8
Contact other towns about teams and games for U10, U12, U14 - contact list in binder
Set up calendar with the board and possibly Coaches for all games
Ask City Hall to make copies of game schedules - give them plenty of time to do this
Give Referee coordinator game schedule
Give Game Schedule to Concession Committee
Get Game Schedule to Website Coordinator
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Net and Field Committee

Chair - set date to put on nets and take down nets for each season
Check supplies for nets - cable ties - if needed we get them from Hardware Hank
Ladders - 2 in the Soccer Building to use - ask helpers to bring one along makes it go faster
Duct tape is the center - top of the net
Check the nets for holes that need to be repaired and inform the Board if new nets need to be purchased (Sator, Soccer, Score, Fold N Goal) there are catalogs in Equipment binder and you can also go online
When ordering Nets be sure to order nets with Depth (ex. U12 field 8x24x4x8) would be the size, and also order at least 3mm or 4mm
Check the nets throughout the season, cable ties do come loose and also check the fields for any debris or problems
Let the City (Scott Sjurson) know when the season starts and ends for painting fields - the city will paint if you ask them - don't just assume they will do it or that it is their job - they do it as a courtesy for Soccer
Check the Corner Field Flags - if orange triangles are faded replace them from equipment tote.
Put out spectator and parent wires these can be put out and left out if they are easily movable for the city to mow.
Ask the city to put out player benches.
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Referee Committee - Need Key

Set up Referee Classes in Webster (January and June or July)
Contact Tom Hilsendeger from Aberdeen - he will help you get classes set up
Recruit for Referees, School, Paper, email, chamber
Get a Game Schedule from scheduler and assign Referees and make schedule for Refs
Referees and AR's should have proper attire - help them to acquire these items
Meet with Referees and explain the procedure of getting the fields ready for play and where their game sheets go and extra equipment if needed
Collect Referee game sheets and calculate how much each Referee gets paid and present this to the Board/Treasurer
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Registrar

Registration Form, Med Release Form ready for Season
Copies made at City Hall
Forms on Website
Registration Night-check for Med Release Forms and Birth Certificates on File
Fall every player has to have a new Med Release Form filled out and signed
Tell Coaches about on-line Disclosure form that has to be done right away in the fall - new coaches in the spring
Enter all players and set up teams with board in League One
Print off Med Release for each team, Jersey print out, Team Contact List for each Coach/Team Binder
Have copies made of team contact list for each family on team (some have to have 2 because of split families)
Alternate team names - so the same equipment is not being used all the time
volunteer list for other areas
Concession List for Concession Committee
$10.00 list for Treasurer
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